Annual Parish Meeting
The Annual Parish Meeting is a statutory meeting that must be held on a day between 1st March and 1st June (inclusive) every year. The Annual Parish Meeting scheduled for 20th May 2020 was cancelled because of the Covid-19 pandemic. The advice from the National Association of Local Councils(NALC) in 2020 with regard to the cancellation was as follows:
"The APM is not a council meeting but a meeting of electors, it is only by convention that it is organised by the Parish Council, it could be organised by electors themselves and in the general of order of issues at the moment it is probably not critical – if it happens that is fine, if it doesn’t all is not lost because a PM can be called by 6 electors at any time during the year."
The Parish Council resolved at its meeting on 11th June 2020 to hold the Annual Parish Meeting as soon as the regulations with regard to Covid-19 permitted. The APM was held on the 23rd November 2021. Copies of the minutes and associated reports can be found below. The 2022 Annual Parish Meeting was held on Thursday 22nd September in the Stedham Memorial Hall.
The 2023 Annual Parish Meeting will be held on 31st May starting at 7:30pm in the Stedham Memorial Hall
In our parish the APM is organised by the Chair of the Parish Council and Clerk on behalf of the registered local government electors of the parish who are all entitled to speak and vote. Local government electors can also suggest items for the agenda and raise any matters of concern, although it is helpful to let the Clerk know about them beforehand if possible. The Parish Council Chair or Vice-Chair presides at the meeting.
Non-electors of the parish i.e. members of the public (including the press) may be present at the parish meeting, but have no right to take part in the business of the meeting.
The format for the 2023 meeting will be the same as last year. Local clubs and organisations will be able to publicise their activities by either wearing a name badge so they can be easily identified or by setting up a “show & tell” stall. Electors can then choose who they want to chat to and when. Time will be allowed at the beginning and toward the end of the evening for questions and general discussion.
Refreshments will be available thoughout the evening.
Please click on the report title or on the relevant date(for reports prior to 2015/16) to download the document to your device.
Please click on the relevant date to open the Chairman's Annual Report you wish to view
Please click on the relevant date to open the Annual Parish Meeting's Financial Report you wish to view